CANNOCK & DISTRICT CHESS LEAGUE

 

Constitution

1. Title

      The League shall be called the “Cannock & District Chess League”

2. Objects and Aims

      The object of the League is to promote the game of Chess within its area and to organise League Matches and competitions between the participating Clubs.

      A Prime aim of the League will be to bring awareness of Chess to the younger generations via the Promotions Officer.

3. Officers.

      The Officers of the League shall consist of:

President    Deputy President           General Secretary

Records Secretary   Tournaments Secretary  Treasurer

Promotions Officer  Webmaster       Publicity Officer

Auditor

4. Terms of office

 The President shall be elected at the AGM and shall hold Office for a term of two years.  He shall not be eligible for immediate re-election. The Deputy President will serve for two years before becoming President.

All other Officers shall be elected annually at the AGM and shall be eligible for re-election.

The Committee shall have the power to form sub-committees and co-opt as is necessary to carry on the business of the League.

5. Area

The catchment area of the League shall be within an eighteen-mile radius with its centre point the Bus Station in Cannock.

Special Rule

If the distance between two opposing clubs is greater than twenty-four miles the away team can request of the League Secretary to arrange a neutral venue as equidistant as is possible between the two clubs. A Minimum of twenty-eight days notice must be given to the League Secretary.

6. Fees           

All fees shall be decided at the AGM.

7. Affiliations

The League shall affiliate to the English Chess Federation and the Staffordshire Chess Association

8. Sub-Committees

The AGM shall have the power to constitute Sub-Committees for the purpose to carry out specific tasks.  The members of the Sub-Committee shall be elected, except as hereinafter provided and shall be eligible for re-election. The Sub-Committee shall have the power to co-opt.

If any Sub-Committee holds any funds, details must be supplied to the Treasurer for inclusion in the statement of accounts presented at the AGM.

The AGM shall constitute a Rules and Disputes Sub-committee, this committee shall comprise the executive ex-officio and three other members who shall be elected at the AGM.

The functions of the Rules and Disputes Sub-committee shall be to make recommendations to the AGM on any proposed alterations to this Constitution or the Competition rules and to deal with disputes arising as hereinafter provided.

If a dispute arises either out of a league match or an individual competition match, then any party who feels aggrieved (hereinafter called the appellant) may appeal to the sub-committee to resolve the dispute.

The appellant shall within seven days of the dispute arising, give notice of the full particulars of the dispute to the League Secretary and shall send copies of the same to the following:

In the case of the dispute arising out of a League match, to the Records Secretary and the Secretary of the opposing club.

In the case of the dispute arising out of an individual competition match, to the Tournament Secretary and his opponent.

The League Secretary shall, as soon as is reasonably convenient after receipt of the appellants notice, convene a meeting of the Rules and Disputes Sub-committee to hear the dispute and shall give not less than seven days notice of the meeting to the appellant and the parties to whom he should have sent copies of his notice to, in accordance with 8f hereof.  The failure of the parties to attend the meeting shall not affect the power of the sub-committee to resolve the dispute.

Subject to the right of the parties to the dispute to object to the composition of the sub-committee, the composition thereof shall be settled in the following manner:

The sub-committee shall comprise an odd number of which a quorum shall be three.

The members of the sub-committee shall not have an interest in the dispute, without prejudice to the generality of the forgoing an interest shall be deemed to be membership of the club involved or being Records Secretary if the dispute arises out of a League match or being Tournament Secretary if the dispute arises out of an individual competition match.

The procedure at the meeting of the sub-committee shall be as follows:

The Records Secretary, if the dispute arises out of a League match, or the Tournament Secretary if the dispute arises out of an individual competition match shall report on all matters within his knowledge affecting the dispute.

The appellant shall present his case.

The other party to the dispute shall present his case.

The sub-committee shall consider the appeal in private and deliver its decision either verbally or in writing at a time to be appointed by it.

The dispute shall be decided in accordance with the rules laid down in the authorised edition of the laws of Chess published by the International Chess Federation, and the tournament rules of the English Chess Federation unless otherwise provided for in this Constitution and the Competition rules.

There shall be no appeal from the decision of the sub-committee on issues of fact, but with the consent of the sub-committee an appeal may be made to the English Chess Federation upon a question involving the laws of Chess, provided that the appellant shall provide the English Chess Federation with a statement of the facts provided by the sub-committee.

9. Annual General Meeting

The AGM of the League shall take place in the month of April, or if circumstances do not allow, then as soon as is expedient

The Secretary of the League shall give a minimum of twenty eight days notice of the AGM to all League officers and Secretaries of Associated clubs.

At the AGM the Secretaries of the League and sub-committees shall present their reports and the Treasurer shall present a statement of accounts.

All players registered with the League in compliance with the competition rules shall have the right to attend the AGM or any other league meeting and to vote on issues arising from such meetings.

Votes by proxy shall not be allowed at any meeting.

10. Alteration of Constitution and playing rules.

This Constitution and League competition rules may be added to or amended at the AGM or EGM provided that the amendment or addition is stated in the notice calling the meeting.

All registered players attending the AGM shall have the right to  speak upon the proposed amendment or addition and also the right to vote on each amendment or addition.

Each member of the Executive Committee shall have one vote on any issue arising at a meeting at which they are present.

Each registered player shall have one vote on any issue arising at a meeting at which they are present.

11. Extraordinary general meetings

An EGM must be called by the League Secretary, upon receipt of a written request of the Executive Committee.

The Secretary shall give not less than seven days notice of such meeting to all persons that should be notified of an AGM.